Constitutional By-law #42

“Policies are made by motion of the Executive and are binding on successive Executives until changed by a new motion. Policies must be recorded separately for easy access.”

 

SECTION 1.0


Professional Coaching Staff

1.1  The Lake Superior Skating Club accepts the Skate Canada Code of Ethics for Club/Coach relationship as follows:


CODE OF ETHICS FOR COACHES

Ethic, ethical: relating to morals or moral principles; philosophy which treats human character and conduct of distinction between right and wrong, and moral duty and obligations to the community; from the Greek word theos meaning character.

Figure skating coaches have the fundamental responsibility to promote figure skating and to coach to the best of their ability. Inherent in coaching is respect for people regardless of nationality, race, creed, age, sex, politics, social status or physical ability.

Of the utmost importance, is the responsibility to the skaters.

They are athletes to be trained but also individuals who are developing values and beliefs which will last a lifetime.

 Obligation to Figure Skating

  1. The coach has the personal responsibility for teaching skating and for maintaining competence by continual learning. He/she should refresh and enlarge his/her knowledge of fields beneficial to figure skating such as sports medicine, psychology, music, choreography, etc.
  2. Maintain the highest standards of coaching.
  3. Maintain standards of personal conduct which reflect credit upon the profession, especially while working and when dealing with the media. He/she should be dependable and honest.
  4. The coach shares responsibility with others to initiate and support actions to meet the needs of figure skating.
  5. The coach should sustain a cooperative role in determining and implementing desirable standards of coaching and education as well as active in developing a core of professional knowledge. He/she should also participate in establishing and maintaining equitable working conditions in skating.
  6. The coach must guard against making promises or giving guarantees with regard to passing tests and/or placement at competitions. Care must be exercised when a coach evaluates a skater that he/she does not confuse the evaluation with absolute assurance of success.

 Obligations to Professional Colleagues

  1. It is unethical to criticize another coach’s teaching methods and/or techniques. Respect another person’s opinions.
  2. It is unethical to solicit, directly or indirectly, another coach’s students.
  3. When a coach is temporarily giving instruction to another coach’s students due to absence of that coach, he/she must be cautious in his/her relationship with that student and instruct the student in areas requested by the original coach. The student should be referred back to the original coach when he/she returns.
  4. When a skater decides to make a change from one coach to another, it is a matter of professional courtesy to make sure the original coach is aware of the change and that there are not any outstanding bills.
  5. When a skater takes instruction from two or more different coaches in different categories of instruction, there must be a complete understanding among the coaches that they teach only the categories agreed upon.

 

Obligations to the Skater and Skating Clubs

  1. Same as the obligations for Figure Skating.
  2. A coach must provide the amount of service promised at the fee agreed upon.
  3. A coach must treat all his/her students fully as well as other skaters in a club.
  4. A coach must honour all contracts signed and not enter into commitments which he/she knows cannot be kept.

 

ETHICS FOR CLUB/COACH RELATIONSHIPS

Obligations to Figure Skating

The club promotes the sport of figure skating through the availability of practice time and qualified coaching. The club shall abide by the rules as set down by Skate Canada and respect any decisions recommended by either Sectional/National Board Members. Board Members shall demonstrate a high level of personal conduct which gives credit to the sport of figure skating and provides a good role model for skaters.

Club decisions shall reflect the written policies of the club. These policies must be clearly defined and made fully public. All members and coaches shall be treated fairly regardless of nationality, race, creed, age, sex, politics, social status or physical ability.

 

Obligations to Coaches

Generally, once a club has entered into either a written or verbal agreement with a coach to teach at the club, the club shall co-operate with and support the coach with regards to the technical aspects of club skaters. The club should provide a vehicle for the coach/coaches to voice their concerns and ideas regarding the affairs of the club and working conditions which are conducive to the development of skaters as individuals and as athletes. Specifically, the club shall:

  1. when hiring the coaching staff, take into consideration a coach’s NCCP level and professional membership as well as coaching skating experience and qualifications;
  2. when hiring the coaching staff, the Club will abide by Skate Canada’s minimum requirements for professional coaches;
  3. set out at the beginning of the year what is expected and the responsibilities of the coach;
  4. honour all coaching contracts and provide the revenue for services at the fee agreed upon;
  5. treat all coaches on staff fairly and equally;
  6. respect a coach’s teaching methods and judgment regarding a skater’s readiness for testing;
  7. not solicit directly or indirectly another coach’s students for a particular coach;
  8. not interfere with a coach-skater relationship unless agreed upon by both parties;
  9. assist a coach in recovering a skaters unpaid fees;
  10. not fire a coach for unjust reasons or become slanderous towards a coach;
  11. when advertising to attract coaches to a location, provide information which correctly represents the current number of students and teaching hours available;
  12. not hire additional coaching staff at any time without the knowledge and discussion of the coaches presently at the club;
  13. hire only the number of coaches that is required through the assessment of the needs of the club and its skating members.

 

1.2  Skaters must be taught on their own skating sessions.

In the event that a coach is fully booked in a particular category, he/she may request permission of the Board to teach a skater on another session. Permission may be granted provided that the coach has been in attendance at all sessions of that category and the skater receives only a five minute warm up and only one fifteen minute lesson after which the skater must leave the ice. NO Canskate (beginner) group lessons are to be given on Junior, Intermediate or Senior time.


1.3  Professional coaches are to submit a list of all their lessons and students to the Board, upon request.

1.4  No figure lessons are to be taught on free style sessions without the permission of the club Board.

1.5  Freestyle lessons may be taught on dance sessions and dance lessons may be taught on Freestyle sessions. This will be determined annually by the Board, based on program enrollment.

1.6  Professional coaches may not give lessons to guest skaters who are not currently enrolled in a club program.

 

SECTION 2.0

Registration and Payments

2.1  Payments may be made in full at time of registration or installments through on-line payment system available on the website. Installment payment schedule is set up as automatic withdrawals based on the schedule agreed to by the Board of Directors. The installment payment program is only available to members registered in the STARSkate program (Jr. Star, Intermediate and Senior levels). First payment is due at registration.

2.2  CanSkate registrations must be paid in full at the time of registration through on-line payment.

2.3  For liability reasons, skaters will NOT be permitted on the ice prior to registration and payment. 

2.4  Any skater, who during the course of the season moves to another level, will be required to pay a pro-rated fee determined by the Registration Chair.

2.5  Canadian Funds accepted only. The LSFSC is not able to accept US cheques.

2.6  The Family Plan discount applies to three or more skaters. A discount of 50% will be taken off the lowest registration rate for the third and each subsequent child.

2.7  Each individual who registers as a member with the LSFSC is required to pay the posted annual non-refundable Skate Canada membership fee for Skate Canada membership & insurance. This fee covers all programs which fall within the current skating year running from September 1st to August 31st

2.8  All skaters registered in the STARSkate program (Jr. Star, Intermediate and Senior levels) are required to participate in the once a year fundraising effort and raise a minimum of $100 per season through participation in the annual Goul-a-thon. Should a skater not wish or be able to participate, the skater must submit payment of $100 by cheque or cash on or before the annual fundraising event (Goul-a-thon). 

2.9  Test and competition fees are due prior to the day of the competition or test. A skater who has not paid fees by the due date will not be allowed to compete or test.


SECTION 3.0

Registration Packages

3.1  Programs are not priced on an hourly rate, the prices are based on averages and priced competitively to provide the best program for our members while covering associated costs.

3.2  Part-time registration packages are priced so that skaters may skate up to 4 hours per week.

3.3  If four hours of scheduled programing are not available during any week of the season, no additional ice may be added or moved to other weeks for part time skaters. The days/hours that are missed due to club cancellations and holidays that are posted by the club cannot be absorbed into the following or proceeding week. 

3.4  For part-time registration packages, if a skater misses sessions due to illness, travel or other reasons or if a skater for any reason is skating a number of hours under the maximum of four hours, the hours that are missed can be absorbed ONLY within one week (7days) immediately preceding or following the missed session. Missed hours or unused hours cannot be cumulated and distributed at other times in the year.

3.5  For full-time registration packages no refunds will be provided for missed sessions due to illness, travel, cancellations, or holidays.

3.6  Registration packages offered for the STARSkate Intermediate and Senior level program may include sessions of group instruction which will be denoted as such on the posted calendar. Group sessions over 15 minutes will focus on jumps, spins and/or field moves.  Group sessions at 15 minutes will generally involve stroking only. These group sessions are priced into the registration fees.

3.7  Any off-ice programming is a cost separate from the registration packages, unless specifically noted, except for summer session which includes an off-ice component.

3.8  All fees for testing and competitions are costs separate from the registration packages.

3.9  All fees for private lesson coaching are costs separate from the registration packages and will be billed directly by coaches and must be paid directly to coaches in a timely manner. A coach who is not being paid in a timely manner can make a written complaint to the LSFSC Board. In such cases, the matter will be addressed at the next scheduled board meeting and the board can revoke or suspend membership and restrict access to ice time. 


SECTION 4.0

Members in Arrears

4.1  A skater who is not in good standing with the club, through failure to pay any registration, mandatory fundraising, test, or competition fees, will not be allowed access to ice and programming until all monies owed are collected.

4.2  A service fee for $25 will be applied to all NSF payments. All outstanding payments for the season including but not limited to test fees, competition fees and registration fees to be paid by way of certified bank cheque or money order only.  No exceptions. 

4.3  A failure to pay the installment by the installment due date will result in the member being required to submit post-date cheques for any further registration installment periods.

4.4  Any issues with members in arrears of payment will be addressed in the following progressive manner:

  1. Registration Chair, Test/Competition Chair or Fundraising Chair will collect any arrears money by contact through email, phone and/or in person.  An arrangement will be made to pay any arrears immediately and will be communicated by the Chair to the member in writing with a specific due date.
  2. Installment arrears issues will be addressed and be collected by the Treasurer. An arrangement will be developed and communicated by the Treasurer to the member in writing with a specific due date.
  3. Failure to pay a Chair or the Treasurer upon the identified due date will result in the Chair or Treasurer providing the name and details of the arrears to the President and Vice President.  The skater is considered not in good standing and will not be eligible to participate in competitions, tests or access any ice or programing.
  4. The President or Vice President will set up a meeting with the member to discuss issues related to any arrears. A summary of the meeting will be communicated to the member by letter following the meeting and will include specific due dates to pay any arrears. 
  5. The Board of Directors will be informed at the next Board Meeting of all steps taken to address the arrears issue and the contents of the letter provided will be communicated t the Board.
  6. Any further issues of arrears with the identified member will be addressed and dealt with by the Board of Directors for decision on expulsion or suspension of the member.


SECTION 5.0

Refunds

5.1  All requests for refund must be made in writing to the LSFSC by way of mail or email and will only be given up to the first four weeks of skating.  All written requests for refunds must be made within 7 days of the skater’s last day on ice.   

5.2  After the first 4 weeks of skating, fees will only be refunded with a medical note from a doctor for injury or physical illness that will prevent the skater from participating for the remainder of the year.

5.3  Any exceptional circumstances such as a relocation of family to another town or compassionate reasons must be requested by way of letter (mail or email) to the LSFSC board. The letter will be presented at the next scheduled Board meeting and must gain approval by Board majority for refund.

5.4  All refunds will be processed less an administration fee of $25.00 and the non-refundable Skate Canada Registration fee. All refunds are prorated and will be determined by the Treasurer based on how many sessions are remaining. STARSkate level refunds will be made on a prorated basis commencing on the next full month following the request.

5.5  Skate Canada fees are not refundable.


 

SECTION 6.0

Ice Cancellation 

6.1  The Club reserves the right to change, cancel or reschedule any sessions, depending on the number of registrants.

6.2  Changes to the schedule will be posted on the website and communicated by at least one of the following methods: the clubs’ social media, email or posted in the display case at the arena. It is the responsibility of the skater to frequently check the schedule on the website for changes.

6.3  Should the City of Sault Ste. Marie cancel ice due to scheduling conflict, the LSFSC is not responsible to replace such ice time lost. 

6.4  Should a session be cancelled due to weather or other unforeseen reasons out of the control of the LSFSC, the LSFSC is not responsible to replace such ice time lost.

6.5  Refunds will not be provided for changed, missed, or cancelled sessions.

 

SECTION 7.0

Guest/Drop-In Skaters

7.1  A guest skater is one who is not registered in any club skating program.

7.2  Guest skaters may receive skating lessons by contacting a coach that has availability in their schedule.

7.3  A guest skater fee of $20.00 shall be paid in advance of the session to the club to cover ice expenses. A guest skater that will be taking part in any group sessions will pay an additional $5 in advance of the session to cover the cost of the group session.

7.4  A drop-in skater is one who is registered within a part-time skating program and wishes to take advantage of additional hours of ice above and beyond four hours per week.

7.5  A drop-in skater fee of $10 per additional session shall be paid in advance of the session to the club.

7.6  An Associate skater is one who has registered as a member of LSFSC however is not registered in any full time or part time programming.

7.7  An associate skater fee of $15 per session shall be paid in advance of the session to the club to cover ice expenses. An associate skater that will be taking part in any group sessions will pay an additional $5 in advance of the session to cover the cost of the group session.

7.8  A session consists of 50 minutes of ice time.

 

SKATER CLASSIFICATION

DEFINITION

SESSION RATE

Guest Skater

A guest skater is one who is not registered in a club program and skates from time to time.

$20.00 per ice session plus

$5.00 per group session if applicable 

Drop-In Skater

A drop-in skater is one who is registered with any club part-time skating program and wishes to skate additional hours in a week.

$10.00 per additional session.

Associate skater

A skater who is registered as a member of the club but is not registered in any club skating program.

$15 per session plus $5.00 per group session if applicable

 

SECTION 8.0

Bursaries, Ice Shows, Galas and Exhibition Skates

 

Bursary Fund

8.1  A Bursary Fund will be offered as financial support to young talented competitive skaters moving forward to qualifying competitions through fundraising dollars as described below:

 

BURSARY ELIGIBILITY

BURSARY RATE

A Competitive Skater in good standing who enters qualifying events, Skokie Skate or Octoberfest. Skate Ontario Sectional Championships, Skate Canada Challenge and Skate Canada National Championships.

Up to $500.00 per Skater

A Starskater in good standing who enters qualifying events, Skokie Skate or  Octoberfest, Skate Thunder Bay, Skate Ontario Provincial Championships

Up to $500.00 per Skater

 

Where the skater is:

and the skater has:

Where a member meets all these conditions EXCEPT is not an active member of the Club because they are primarily training at a larger skating training center, the Club will support a bursary. 

For a bursary to be granted, a skater will need to apply for the bursary by addressing a letter directly to the Board stating the purpose of the bursary including the event name and destination. The skater will need to fulfill all of the above eligibility requirements including applying for the bursary by addressing a letter to the Board. The letter will need to be received and approved by the Board at least one (1) month prior to the event and if approved bursary will be awarded directly to the eligible skater(s) who then can use that money to cover whatever costs they choose.

Each September, the bursary policy will become active for the current skating year. The board will allocate a portion of fundraised dollars annually to the bursary. Where necessary the Board will allocate operating funds to cover the expenditures of the bursary. The amount of the bursary will be dependable on the number of eligible skaters applying.

Ice Shows, Gala or Exhibition Skates

8.2   Solos for the ice show or Gala will be assigned to skaters within the Intermediate and Senior STARSkate levels at the discretion and direction of  the Director of Skating.

 

SECTION 9.0

Classification of Skaters

9.1  Senior classification is assigned to skaters who have reached the age of 14 or based on achieved Skating Level which is determined at the beginning of the skating year by the Director of Skating, in consultation with the Board of Directors, based on the numbers of skaters at different levels, in order to facilitate best use of available ice.

9.2  Any skater passing tests during the Skate Canada skating season (after November 1) must remain with their designated classification for the remainder of the season unless the Director of Skating, in consultation with the Board, decides that numbers warrant otherwise.

SECTION 10.0

Standing Committees

10.1  No expenditure over $75.00 to be reimbursed by the Board is authorized unless it is approved by the Board.

SECTION 11.0

Ice Rules for Skaters

The following ice rules will be adhered to by all skaters:

11.1   No socializing on the ice during skating sessions.

11.2   No gum chewing on the ice.

11.3   No electronic devices with headphones to be worn on the ice.

11.4   Stroking is a mandatory part of our skating program.

11.5   Parents will be made aware (in writing) of a skater who does not follow the rules and ignores warnings.

11.6   Parents are not allowed to interrupt the coaching staff during a skating session.

11.7   No cell phones are to be used on or at the ice. Any coach will collect and place any cell phones brought to the ice in a secure location until the end of the ice session.

11.8   The club is not responsible for any damage to any electronic device that is brought to the ice pad by a skater.

 


SECTION 12.0

Concussions

12.1  The club adopts the Skate Canada Concussion Policy in its entirety. A copy of the Skate Canada Concussion Policy will be posted on the club website and will be available at the ice pad in the club cabinet.

12.2  A skater who suffers a concussion must provide the club with a doctor’s note prior to returning to the ice OR must provide a note from a concussion specialist that indicates the skater is involved in a formal concussion program and based on the program, the skater is ready to resume ice activities. 

12.3  The club encourages all STARSkate level skaters to engage in a yearly Concussion program which tests and develops a baseline for the skater and provides the Skater with specialized concussion programming should a concussion occur.

12.4  The Coaches Representative will discuss with the Board, at regularly scheduled Board meetings, any skater who has suffered from a concussion. The Board in consultation with the Coaches, may require any skater to wear a helmet or concussion head band for all ice sessions should it be believed to be necessary for the safety and health of the skater.


SECTION 13.0

Ice Rules for Coaches/Program Assistants

13.0  Must wear black leggings and/or black sweatpants and a LSFSC jacket or an appropriate jacket. No shorts allowed for Program Assistants.

 

 

SECTION 14.0

Ice Rules for Professional Coaches

14.0  Dress should be appropriate for the program coaching. Power skating coaches must wear track suits or sweats. Leggings must not be worn to coach Power Skating sessions.

 

SECTION 15.0

Code of Conduct

APPLICATION

This Code of Conduct and any rules made pursuant hereto shall apply to any skater participating in any competition, ice show, exhibition or program (fall, winter, spring and summer schools) held or sponsored, in whole or in part, by the Lake Superior Skating Club.

 

PUBLICATION

This Code of Conduct has been adopted by the Lake Superior Skating Club and any amendments hereto, any rules made from time to time pursuant hereto or by way of explanation hereof shall be made known to all club members by the posting of a copy of the Code of Conduct or any amendments, rules or explanations at the Club’s home arena and on club website.

 

Further, any skater participating in any Club program shall be required to acknowledge receipt of a copy hereof and to agree in writing prior to such participation to be bound by this Code of Conduct.

 

RULES

While participating in any Club program as a figure skater, such skater:

a)  shall not possess, use or supply to others any alcohol, narcotics, unprescribed drugs or tobacco while at, within or near the site of the Club program or while in the course of being transported to or from such location;

b)  shall not conduct himself or herself in an unreasonable or unacceptable manner (which for clarity shall mean and include unsportsmanlike conduct, willfully damaging property, interference whether directly or Indirectly with another skater, or committing any offense under and duly promulgated by law); and

c)  shall not be in breach of any rules of conduct promulgated by Skate Canada.

 

PENALTIES

a)  Any damage to property shall be paid for by the skater(s) causing same.

b)  In addition to any action which may be taken immediately by the Club officer in charge at the time (which for clarity shall mean and include a verbal reprimand, the removal from the ice or the removal from the program area), the Club will forward a written report to the skater’s parents or guardian.

 

APPEALS

If a skater wishes to appeal any personal application of this Code of Conduct, such skater shall submit a written appeal to the Board within 5 days of the report of the Club. Such appeal will be immediately investigated, a hearing shall be given to the skater and any decision thereon shall be binding upon the skater.

 

SECTION 16.0

General

16.1  No monetary compensation will be made for lost ice time due to disciplinary action.

16.2  Music Programs will be played from a prearranged list or according to attendance on the ice. Skaters may not request their music be played. Coaches’ requests take precedence but are limited to one request per 15 minute lesson.

16.3  Meetings of the Board are not open to club members and coaches (with the exception of the professional coaching representative). 

16.4  Should a club member or coach desire to address the Board, they may make a request to the Board or to a Board Member two (2) weeks in advance of the next scheduled meeting.

16.5  The only meeting that is open to all club members is the Annual General Meeting which is scheduled in May of each year.